Released: Tuesday, July 7, 2026
Two questions that quietly wear on all of us: Why do I have so many tasks? and Where did all my time go? This update goes straight at both. Let’s fix that — starting with two big ones:
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Being intentional with your time — so where did it actually go? Show Me My Time is a new set of calendar features that let you see — and edit, and add to — where your time really went, painted right onto your plan.
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More than tasks. Information, projects, and folders now live in the system alongside tasks. The powerups I hope this brings you:
- Do more by doing less — and feel less guilty about it. An info node is notable, but not something you’ve decided to act on yet — so it stops sitting in your list like an unfinished chore.
- Commit at the right size. A task is one sitting; a project takes several — but a project can still be time-blocked easily, whether you’re budgeting time to move it forward or blocking time just to figure out its next steps.
- Organize without the clutter. Folders let you group your work without adding visual noise to your actionable lists (Today and Next).
Another way to think about it: this update is about clarity, trust, and honesty — clarity about what your work is, and honesty about how your day actually went.
Show Me My Time
Your plan calendar has always shown what you intended to do. Now it can also show what you actually did.
Turn on Show Me My Time and a slim “spent spine” appears along the left edge of your calendar — at true clock positions, on both the focused-day and week views — drawn from your timer sessions. As you work, it climbs live. When a task runs long, you’ll see the overrun tail; when you wrap early, an underrun tag. Time you spent on things that weren’t in the plan (ad-hoc or at the wrong time) shows up as its own standalone blocks, so nothing quietly disappears. Your best deep-work stretches even get a golden tint.
The point isn’t to grade you — it’s to reflect honestly. Seeing the gap between plan and reality, without judgment, is one of the most powerful ways to plan a better tomorrow. And when you want to correct the record, the redesigned Sessions dialog lets you add, capture, or clear time on any block in a couple of clicks.
It’s on by default, with a toggle that remembers your choice, and it was built with accessibility in mind from the start — readable without relying on color, and respectful of reduced-motion preferences.
Node Types: Let It Flow
For a long time, everything in MakeTimeFlow was a task, and structure came from nesting alone. Simplicity matters — especially when every decision carries a little cost — but real work grows, and a few honest cracks showed up: shelves like “Home” or “Marketing” sitting in your Today list pretending to be work, a Complete button on “Team” that couldn’t mean anything, and multi-week projects that never fit into a single sitting.
So your outline now understands four kinds of nodes — and you never have to choose up front:
- Task — something you can do in one focused sitting. This is the anchor: the unit your day is actually built from.
- Project — an outcome bigger than one sitting. You can block real time to work on it without pre-planning every step.
- Folder — a shelf: pure organization, like “Home” or “Someday”. It never asks to be completed and never nags for time.
- Info — something worth keeping, not doing: a decision, an observation, a reference note.
Two more kinds have been part of MakeTimeFlow all along, and they complete the family:
- Event — a commitment synced from your calendar. You don’t set this one; it arrives from Google or Outlook with its time already fixed, so it never asks to be scheduled or checked off — it simply happens when it happens.
- Marker — a labeled divider you drop in to organize a view (more on markers). It’s not work at all: nothing to do, nothing to time — just a visual line grouping what sits below it.
Node types simply give all six one name. What differs is where each comes from and what it asks of you: you recognize tasks, projects, folders, and info; events arrive from your calendar already placed; markers are pure visual structure. And only tasks and projects ever land in your actionable buckets — everything else holds context, timing, or structure without cluttering what you can actually do today.
Here’s what makes this different from every tool that made you dread the “is this a project?” question: you don’t decide up front — you recognize. Capture is completely unchanged — one line, no questions. Then, when you notice that a quick task has grown into a three-week effort, you tell MakeTimeFlow — and the reverse works just as cleanly when a “project” turns out to be a single phone call. It’s one reversible action, and nothing moves: no migration, no different screen, no data left behind. The tree is still the tree.
The payoff shows up where it matters most — your Today list. Only tasks and projects are actionable, so folders and reference notes quietly stay out of your buckets and never pretend to be work. When you plan your day, every line is either something you can genuinely do or a project you’re committing time to. Less noise, less second-guessing, more trust in your own system.
To set or change a type, just cycle it in the outliner with Mod+T (Cmd+T on Mac), pick it from the outliner’s type menu, or type it inline anywhere task text works — type:project, type:folder, or type:info — right in quick add or the outliner. Read the full philosophy in Let It Flow and the day-to-day details in Tasks, Projects, Folders, and Info.
Cal: Your Calendar’s First-Class Home
Your calendar now has a proper front door. Cal joins the sidebar (and the command palette at ⌘5) and opens straight into a calm, calendar-only view — no side panels crowding in, no heavy load, just your day or week at a glance.
And those ad-hoc timer sessions from Show Me My Time? You can now drag and resize them right on the calendar to fix a start or end time, instead of opening a dialog. Small change, but it makes tidying up your as-lived day feel effortless.
Smoother Edges
A few fixes that quietly remove friction, especially if you connect Outlook:
- No more duplicate calendar entries. Recurring Outlook events could occasionally split into two — and deleting one deleted both. That churn is fixed; occurrences now reliably reconnect to the task they belong to.
- Outlook admin-approval loop, solved. If your organization requires admin approval to connect apps, you were sometimes stuck asking for approval over and over. Connecting now respects the approval your admin already granted, with a clear, branded page if your org still needs to approve MakeTimeFlow once.
- A faster outliner. Behind-the-scenes work removed some slow spots when loading and syncing large outlines, so big trees feel snappier.
- Cross-browser polish. Active-line controls and the quick-add popup now behave correctly in Safari and the desktop app, and calendar save errors are now visible instead of failing silently.
Plus, Quietly in Beta: Connect Your AI Assistant
We’ve been building a secure way for Claude and other AI assistants to work with your tasks, timers, and stories — the MakeTimeFlow way. It’s live and working today for a small group, and we’re opening it up carefully.
If you’d like early access, let us know — the Suggest button in the sidebar is perfect for this — and we’ll set you up. (There are no public setup docs yet; this one’s still in beta.)
How This Helps You Level Up
Both headline features serve the same quiet goal: let the system see your work the way you already do, so it can get out of your way. Node types mean your Today list finally contains only things you can act on — no shelves, no reading material dressed up as work — so the Task Trust System stays trustworthy. Show Me My Time closes the loop the other direction, turning every day into gentle, honest feedback you can actually learn from.
Together they move you further from managing your tool and closer to managing your work — capture without deciding, plan with confidence, and reflect on what really happened. That’s the whole point: less overhead, more alignment between your daily actions and the outcomes that matter to you.
What’s Next
Node types open a door: with the system now understanding what your work is, expect tags to grow more powerful — filtered and focused views that slice across your tree without ever moving your work. And the AI-assistant connection will keep maturing toward a wider, well-documented release. As always, tell us what would help most — the Suggest button is right there.