The Task Table view has powerful filters and smart sorting to help you find exactly the task you’re looking for. Here’s how the filters work together.
Status Filter
The status filter controls which tasks you see based on their lifecycle stage:
| Status | What it shows | Best for |
|---|---|---|
| Any | All tasks except deleted | Finding a task when you’re not sure of its status |
| Active | Tasks you’re working on (default) | Daily triage and getting things done |
| Completed | Tasks you’ve finished | Reviewing past work, finding something you completed |
| Cancelled | Tasks you’ve removed from your plate | Recovering a cancelled task |
Quick Reset
Click Clear all filters in the filter summary line to return to the default view at any time.
Bucket Filter
Buckets reflect your Task Trust System priorities:
- All — every bucket at once
- @today — what you’ve committed to today
- @next — up next when today’s work is done
- @later — future tasks and someday/maybe items
- @inbox — newly captured tasks waiting to be triaged
Project Filter
Shows only tasks belonging to a specific project. Projects appear in the order you’ve arranged them in your outliner — your own priority order, not alphabetical.
Updated Time Filter
Narrows tasks to a specific time window: today, yesterday, this week, last week, this month, or last month. Useful for reviewing what changed recently or tracking progress over time.
Search
Type any text to filter by task title. Combines with all other filters — for example, search within completed tasks to find something specific you finished.
Smart Sorting
The table automatically chooses the most useful sort order based on your filters:
| When you’re viewing | Default sort | Why |
|---|---|---|
| Active tasks (default) | Bucket order (@today first, then @next, etc.) | Matches your triage priority |
| Completed tasks | Most recently updated first | You’re probably looking for something you just finished |
| Cancelled tasks | Most recently updated first | You’re probably looking for something you just cancelled |
| Any status | Most recently updated first | Recency is the best starting point when browsing everything |
| Updated time range | Chronological (oldest first) | Read changes in the order they happened |
| Search results | Most recently updated first | The task you’re looking for is likely one you touched recently |
You can always override the sort by clicking any column header in the table.
Common Scenarios
“I finished a task last week but need to find it”
Set status to Completed, then use the updated filter for Last week. Tasks appear in chronological order.
“I want to see everything I worked on today”
Set status to Any and updated to Today. You’ll see every task you touched today — active, completed, and cancelled — in the order you worked on them.
“I cancelled something by mistake”
Set status to Cancelled. Your most recently cancelled tasks appear first, so it should be right at the top.
“I need to find a specific task but don’t remember where it is”
Set status to Any and type part of the task name in the search box. This searches across all statuses.
Related
- FAQ - common questions like “I accidentally deleted a task”
- Task Trust System
- Task Filters in Flow
- Filtering the Outliner - reshape the outliner to matching tasks (by word, bucket, or type)
- Keyboard Shortcuts